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Terms and conditions

The fine print...

Introduction and Obligations

Chiron Tutors LTD (Chiron Tutors) acts as a private tutoring agency on behalf of the sole trader tutor (Tutor). The person in receipt of the tuition or with whom payment is conducted will be referred to as the Client.

Chiron Tutors shall:

General

Chiron Tutors reserves the right to alter these Terms and Conditions.

Unless otherwise agreed in writing by a Director of Chiron Tutors, these Terms and Conditions shall prevail over any other Terms of Business or Conditions put forward by the Client or Tutor.

No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by a Director of Chiron Tutors.

Confidentiality

The Tutor and Client shall not, except in the proper course of the performance of the Tuition Services, during the period of tutoring or at any time after its termination, use or disclose to any third party (and shall use its best endeavours to prevent publication or disclosure of) any confidential information concerning the business, affairs, Tutors, Clients or suppliers of Chiron Tutors, except that you may disclose Chiron Tutor’s confidential information as may be required by law, court order or any governmental or regulatory authority.

Data Protection Act

The Tutor and Client consents to Chiron Tutors holding and processing data for the purposes of the services that it provides.

The Tutor and Client providing personal data consents to the use of that data by Chiron Tutors for the purpose of Client-Tutor introductions, for payment purposes and to enable Chiron tutors to contact them on a needs basis.

The Tutor and Client consents to Chiron Tutors making such information available to its advisers, suppliers of goods and services, regulatory authorities, governmental organisations and potential Chiron Tutors’ acquirers.

Invoices and Payslips

The billing and payment process for the Client and Tutor shall be managed by Chiron Tutors. Chiron tutors will invoice and collect payment from the Client.

An invoice for all tutoring work at the previously agreed rate (between Chiron Tutors and the Client) will be sent to the Client on either a weekly, fortnightly or monthly basis (depending on the preference of the Client). Payments must be made via electronic bank transfer within one week of the date of the invoice.

The Client shall ensure that each lesson is correctly recorded by checking their invoices. Chiron tutors will issue a payslip and make payment to the Tutor.

Payment for all tutoring work at the previously agreed rate (between Chiron Tutors and the Tutor) will be made to the Tutor on either a weekly, fortnightly or monthly basis (depending on the preference of the Client). A payslip will be emailed to the Tutor reflecting the details of the tutoring lessons and payment amount.

The Tutor shall record all lessons using the Chiron Tutors website and shall ensure they accurately and correctly reflect the date, time and duration of the lesson as well as contain a lesson summary.

The Tutor shall ensure that each lesson is correctly recorded by checking their payslips. At no times shall payment be made privately between the Client and Tutor.

Tutor Payment

The Tutor shall record all lessons using the Chiron Tutors website and shall ensure they accurately and correctly reflect the date, time and duration of the lesson as well as contain a lesson summary. Payment may be delayed if the time sheets are inaccurate or contain errors.

Chiron Tutors will agree the fee structure with the Client. At no time shall this be changed without the written permission of Chiron Tutors.

Chiron Tutors will endeavour to collect the tuition fees from the Client and pass them on to the Tutor, minus the commission. Chiron Tutors invoices the Client on behalf of the tutors which are based on the time sheets submitted by the Tutor on the Chiron Tutors website.

Tutors are responsible for duly paying the tax and national insurance contributions which are due whether in the United Kingdom or elsewhere in relation to the payments to be made to you by Chiron Tutors under this Agreement. You further agree to indemnify Chiron Tutors in respect of all and any income tax and national insurance contributions which may be found due from Chiron Tutors on any payments made to you under this agreement together with any interest, penalties or gross-up.

Expenses

All expenses (including tuition resources and travel) must be previously agreed with Chiron Tutors in advance of any lesson taking place.

If not previously agreed, the Tutor shall be liable for all expenses incurred in relation to the provision of tuition services.

Disintermediation and Referrals

In consideration of Chiron Tutors providing Tutors with Clients, Tutors are not permitted to make private arrangements for the provision of tuition services with a Client introduced by Chiron Tutors or with a new Client introduced by a Chiron Tutors’ Client.

Should a Tutor disintermediate Chiron Tutors they will be liable to account to Chiron Tutors for all sums received by the Client under the private arrangement. Chiron Tutors shall be entitled to obtain a court order injunction against the Tutor to prevent any further infringements. This obligation shall continue notwithstanding termination of this Agreement.

The Client is not permitted to make any private arrangements for tuition with a Tutor introduced by Chiron Tutors. Should a Client disintermediate Chiron Tutors they will be liable to account to Chiron Tutors for all sums paid to the Tutor under the private arrangement. Chiron Tutors shall be entitled to obtain a court order injunction against the Client to prevent any further infringements. This obligation shall continue notwithstanding termination of this agreement.

Referrals are encouraged and rewards are offered to both Tutors and Clients for successful referrals. Discounts are offered to clients and pay increases to tutors for every successful referral of a new Client and/or Tutor.

Liability

Chiron Tutors do not accept any liability for any claims by the Client arising out of or related to the carrying out of the tutoring by a Tutor introduced by Chiron Tutors.

Cancellation Policy

Both the Client and the Tutor must notify the other in advance of any prior made commitments they may have; and any changes to the tuition timetable necessary because of illness. An alternative date will be arranged.

Chiron Tutors enforces a 24-hour cancellation policy and reserves the right to invoice the Client in full if a lesson is cancelled at short notice. It is left to the discretion of the tutor as to whether this cancellation fee is applied.

If the Tutor is unable to provide tuition services for a planned lesson, the Tutor must provide Chiron Tutors with no less than 24 hours’ notice.

Profile

Chiron Tutors requires that your profile is accurate and up to date. You must select all the subjects and levels you would like to teach. If you have not yet selected the subjects, you will not hear about available jobs and will not be able to apply for them.

Teaching Environment

The Tutor and Client are responsible for finding and agreeing on a suitable environment in which tuition can take place. This initial discussion shall be facilitated by Chiron Tutors.

Approval

Acceptance of our services will be taken to represent agreement to these Terms and Conditions.